The Dressing Suites are located in the guest house. The Mt Adam’s Suite (formerly the Groom’s Room) entrance is next to the garage. The St Helen’s Suite entrance is facing the front yard. Each have their own private entrance and bathroom.

In all cases, we recommend hair and makeup preparation be completed offsite and only final prep after dressing be done onsite. Clients and vendors gain access to the venue no earlier than 12pm unless otherwise arranged with an additional site fee.

This part of the house, formerly the Bridal Suite, has a dedicated hair & makeup room, dressing room, a small kitchen, dedicated sitting area, and a bathroom. Please note that while a shower is available, the water pressure in this bathroom is not the greatest and we recommend showering prior to your arrival.

There are 3 vanities for makeup application and 3 bar height chairs for hair styling. Do not move the vanities. If you move the bar height chairs to another room for styling, they need to be returned to the hair and makeup room. There are electrical outlets available in all rooms.

This suite, formerly the Groom’s Room, is the smaller of the two dressing quarters. It has a private entrance, restroom, bar, and a combined dressing and sitting area. Please note that while a shower is available, the water pressure in this bathroom is not the greatest and we recommend showering prior to your arrival. There are electrical outlets available in the bathroom and the dressing/sitting area.

All personal items in the Bridal Suite and Groom’s Room must be gathered and put in bags/ boxes to be moved to either a vehicle or the Groom’s Room storage area by 4pm. This storage area will be locked between 6pm-10pm.

All boxes/bags/hangers/bottles/cans/food/trash that does not fit into the provided trash cans must be removed from the venue by 10:30pm.

The caterer must provide able-bodied full-service staffing and bartending to include setup/breakdown/cleanup, trash and recycling removal. This may also include moving dining tables, dining and ceremony chairs and rented equipment and furniture.

Caterers will not leave the venue until final guest departure and cleanup approval from the coordinator.

Open-flame catering is not allowed per the Klickitat County Burn Ban. All cooking apparatus must have an on/off switch to comply with the ban.

The Caterer must be a licensed and insured business with current food handler certificates for all onsite personnel. The caterer’s COI will be required annually, prior to their first event. The reception will conclude at 10PM (at the latest) with a 1 hour allotment for cleanup and breakdown.

Cleanup and breakdown will be completed and the venue will close by 11PM. Should the client wish for their event to conclude earlier, the caterers will leave once cleanup/ breakdown is complete and the captain has checked out with the Coordinator.

A walkthrough will be required for any Caterer that has not worked this venue previously. All caterers are encouraged to complete a yearly walkthrough prior to your first event. We will go through Setup/Breakdown with Tin Roof Barn staff to familiarize Catering Captains, go through any venue changes, discuss standard event timeline, and encourage communication between vendors to help insure a smooth event.

At a minimum:

• 1 Catering Captain

• 2 servers for the first 75 guests, plus 1 additional server for every additional 25 guests above 75 (ie, 5 servers plus one Captain for 150 guests)

• Dishwashing staff (all plates must be scraped and rinsed, even if not required by the Rental Company due to insect and rodents)

Caterers may choose to add additional staffing at their discretion. Following dinner service, a minimum of 3 servers must remain onsite until close to complete all food and beverage cleanup (regardless of guest count). All servers must be over 18 and possess a WA state Food Worker card.

The tables and chairs will be provided in the barn by TRB staff. Catering staff may be requested to assist in moving tables and chairs for the reception layout as well as to assist in setting out or removing and storing ceremony chairs from the ceremony patio (to take place during Cocktail Hour).

Tableware and linen setup will be completed by the catering staff.

Food prep/cooking setup/bussing stations can be setup on the catering patio to the northwest of the barn. Use a tarp or floor covering to collect drippings if using a grill. No grill/cooking apparatus setup is allowed inside the barn, on the landscaped surfaces, patios, sidewalks, fields, or behind the restroom building.

There is one electrical outlet on the back side of the women’s restroom, adjacent to the patio. Recommend a 50’ extension cord. Water is only available in the Catering Room.

Tin Roof Barn does not supply ice. Ice can be purchased at BZ Corner Country Mart and Gas Station, located 3 miles north of the barn on Hwy 141 (a right turn out of the venue).

The Catering Room is not a permitted commercial kitchen and will only be used for prep and cleanup. The Catering Room includes:

• 3 residential size refrigerators with freezers

• electrical outlets

• prep table and countertop

• dish rack

• sink and sprayer

There is a commercial dishwasher located in the Catering Room, however, it is NOT for use by catering staff members; it is for final cleaning and sanitizing of Magpie’s Nest Rentals by TRB staff only.

The 4 trash receptacles must be emptied prior to departure and a clean liner added to each bin.

There are 3 wine barrel garbage cans and 1 catering room can that are provided by the venue - all 4 need to be emptied prior to departure. After removing trash at the end of the reception, new trash bags must be replaced in each trash can.

Trash can locations: 1 in the catering room, 1 in the barn across from the dessert table, 1 in the barn courtyard near the fire pit, and 1 in the Pavilion, next to the bar).

All food and beverage related trash and recycling must be removed from the venue by the Catering Team.

The Caterer will leave the Catering Room in the same condition it was in upon arrival. The Caterer will need to include dessert cleanup/breakdown in their contract whether dessert items were provided by the Caterer or other vendor/friend/family. All food and beverage trash, recycling, boxes, bottles, cans, unwanted leftovers, etc will be removed from the venue by the catering team. Incomplete cleanup results in an expedited cleaning fee to the Client which may be passed on to the Caterer.

Caterer must provide dishwashing personnel. All dishware remaining onsite (rented or provided by client) must be free of food and completely rinsed to avoid insect and rodent invasion. The Client will be charged a cleaning fee if the caterer does not complete the cleanup as posted.

Catering must complete these items, at a minimum:

1. Wipe down dining tables, dessert table, buffet table (if used), bar, pavilion bar, pavilion table, and catering room tables and counters

2. Flip chairs onto dining tables AFTER they are wiped down

3. Sweep Catering Room, bar and barn floor

4. Mop ALL spilled liquid on dining floors, in the bars, and Catering Room floor

5. Ice should be dumped on the gravel path next to the restroom

6. All liquid should be dumped in the sink, not the field

7. Dispose or box up all leftover food and beverage

8. Remove trash from the Catering Room and the 3 wine barrel trash cans (1 in the barn, 1 in the courtyard, 1 in the pavilion)

9. Take trash, recycling, boxes, and all items with you on departure.

All items must be removed by Caterer’s departure or 11pm at the latest. Caterers with back-to-back events are welcome to leave items overnight in the catering shed. Please DO NOT leave items in the Catering Room unless you have cleaned the counters and they are sterilized. Do not leave items (rented or personal) in front of the Catering Shed. Do not block the loading/unloading area in any way. Rental items to be picked up by a third party should be left on the Catering Patio, next to the restroom building.

We will not store or dispose of unwanted/left behind items which may result in a fee to the Client. Please checkout with the Coordinator prior to departure to ensure you have successfully completed the cleanup/breakdown checklist.

Always have a Plan B for outdoor decor. Typically, if the Pavilion needs to be used for the ceremony, cocktail hour is moved into the barn. Therefore, it’s a quick change to move the ceremony patio decor into the Pavilion. However, if it is raining, any welcome decor or other that is in the Barn Courtyard will need to be moved either into the Pavilion or the barn.

There are days that it will be windy - keep this in mind when deciding on outdoor decor. Guestbooks will need a weighted disc or something to keep it open. Tall items, such as vases, signs, floral arrangements, etc, will likely get pushed over if there’s a gust of wind. We do not provide ladders or step stools. Anyone using such items does so at their own risk.

Barn Locations:

• white hutch at entrance and the 26” round side table between the pink chairs

• side tables on either side of the leather sofa

• dessert table, bar, and reception tables

• There are two locations for bunting - one above the dessert table and one above the pink chairs. If a step stool is required, the bunting must be installed by an insured vendor such as the coordinator or stylist.

Pavilion Locations:

• fireplace alcoves

• fruit boxes in back bar

• seating area

• wine barrels

Ceremony Patio:

• wine barrels

• two-step dais

• arbor

• seating areas at the back of the patio

Barn Courtyard:

• Adirondack seating areas

• beverage table

Do not stake any item into the ground or disturb the landscaping.

• Do not add to or alter any part of an existing structure or furnishing.

• Do not use glass decorations/signs outdoors due to high risk of getting knocked over by the wind or guests. We do not recommend easels as they get knocked over by the wind. “A Frame” signs or heavy duty easels work best outdoors.

• Do not use staples, tacks, nails, glue, glue dots, sticky tack, or any other form of adhesive material to affix items to an existing structure or furnishing. String and wire are allowed.

• If wrapping fabric or other around the Arbor, do it loosely as it will damage the wisteria.

There are hooks across the upper horizontal boards for hanging decorations.

• Do not place furniture, signs or any other item in the landscaped areas; use the walkways and patios only for display.

• Do not use chalk pen on the Tin Roof Barn blackboard as it will leave a ghost when erased.

Use standard white or colored chalk only. Professional chalk artist recommended.

• Flammable candles and sparklers are prohibited. Battery operated candles only.

• DO NOT USE OR THROW (not inclusive): confetti, glitter, natural or artificial flower petals, bird seed, flower seed, flammable candles, sparklers or other flame-lit objects throughout the venue.

We DO ALLOW dried lavender buds to be thrown.

Decorations brought to the venue and associated trash must be removed by checkout. This includes boxes and packaging materials. There is an overnight storage fee if items are left past 10:30pm. Please make sure these policies are followed.

The Barn is not a floral workspace. Ensure all cutting/arranging is done outside in the loading area. We do not provide work tables; please bring your own folding table for processing and arranging florals. Water is available in the Catering Room to fill vases.

Tin Roof Barn does not provide step stools, ladders, vases, floral storage, or floral disposal. You will need to bring and use stools and ladders at your own risk. All floral decoration must be removed from the venue by 11pm.

We do not recommend loose garlands due to wind gusts. Wine Barrel Toppers or other outdoor floral arrangements must be in very heavy, wind-proof containers.

DO NOT USE FLORAL TACK ON WINE TABLES, FURNITURE, OR STRUCTURES.

Florists/DIYers, please bring a fold up table if you need to arrange flowers on-site. The table must be set up in the loading area behind the barn - we do not allow cutting or arranging inside the barn. Bring a trash bag and remove all cuttings from the venue - DO NOT put cuttings into the wine barrel trash cans as they will rip the garbage bags and create a huge mess for the Caterers.

Without a professional Florist, the Client must arrange for floral setup, breakdown, and disposal either through friends and family or the coordination team.

If you are completing floral arrangements for the bride and groom, all florals must be dropped off in ready-to- display arrangements or arranged outside in the loading area. Cutting and arranging florals is not allowed inside the barn.

TRB does not supply ladders and any installment requiring thee will have to be through an insured florist or vendor.

For the ceremony, there are hooks located between the upper horizontal boards for installments on the arbor. Do not wrap cloth, greenery, or floral around the upper horizontal boards. Arbor installments must be removed by 7:30pm due to lack of lighting.

Wire, twine, and zip ties are the only authorized way to secure installments. Do not use any tacks, nails, staples, glue, tape, etc to secure installments.

Please bring headlamps for outdoor breakdown as most areas are not well-lit.

We find that guests typically do not take centerpieces or other floral arrangements with them on departure, even when gifted by the Bride & Groom. If this is the plan, ensure there is also a plan for disposal at the end of the night for items not taken.

The Client will need to arrange for a truck or van with enough space for all the florals if the Florist is not responsible for breakdown.

Not sure what to do with them? Providence Hood River Memorial Hospital (810 12th St., Hood River, OR) can take them as donations between 9am-4pm every day. There are also various assisted living centers in the area that would be happy to accept them as donations.

All items must be removed from the venue either by the florist, the Coordination Team (if contracted to do so), or the Client by checkout.

You will need to add setup/breakdown/cleanup and disposal or removal of florals in your contract with the Client.

Any installments that need to be taken down, or floral pieces they do not want to take with them must be included in disposal and removal.

Tin Roof Barn staff will not remove or cleanup floral pieces and installments without the Client receiving a penalty charge for expedited removal and disposal.

• If furniture is moved for photo ops, please return to its original location.

• Do not move furniture outdoors.

• Stay within venue limits (see below).

• We do not provide ladders or step stools and anyone using them assumes responsibility for their own safety.

The venue itself is quite small and surrounded by private property - do not cross any boundary line/fence/etc or you will be considered trespassing! The neighboring orchard and forest is not accessible. The White Salmon river is not accessible. Do not climb into the hay lofts of the barn. If using the Special Access areas, do not go beyond posted “NO TRESPASSING” signs.

Accessible areas for photography/videography include the barn, ceremony patio, pavilion, guest house, barn courtyard, the meadow directly west of the courtyard (where the windmill is located), and grassy area directly behind the ceremony patio (orchard as backdrop).

Photographers/Videographers have permission from the property owners to allow the photographer, videographer bride and groom, and wedding party to take pictures in the fields and forest via two areas:

• the path on the north side of the field that borders the orchard

• the private driveway off of Birddog Road. To access the forest area via Birddog Rd, follow the gravel road straight past the yellow sign that says “Private Drive” Do not proceed beyond the “No Trespassing” sign as this is a PRIVATE RESIDENCE and the occupant may contact the sheriff if you violate this restricted access area.

Be aware of Poison Ivy, Poison Oak, fleas and ticks if going into the forest as they are prolific in this area. Please be courteous as these areas are not venue property but private property that is being offered for photography purposes. See Venue Perimeter image at the beginning of this document for property lines.

To get to the venue you will need to either cross into Washington from Oregon via I-84 and the Button Bridge in Hood River or the Bridge of the Gods in Cascade Locks. Both bridges are extremely narrow and require a $2 cash toll. From Highway 141, the venue access road is 20’ wide and rated for commercial use. The venue is located 1 mile north of the town of Husum. The commercial entrance is on the right, if headed North, at the intersection of Birddog Rd and Hwy 141.ated onsite at Tin Roof Barn and do not require coordination for drop-off or pickup.

There is a roundabout in front of the venue that can be used by mid-size shuttle busses.

Coach and large school busses will need to drop-off/pickup prior to the roundabout as they will not fit around the turn. We recommend stopping in front of the house and letting passengers off next to the sidewalk at the roundabout. Bus can then continue and turn right to park in the bus/oversized vehicle parking area.

To return for pick-up - continue to exit and return to the venue via Hwy 141 (you’re basically making a loop).

Do not park in the roundabout, or in front of the guest house as these are designated fire lanes. Onsite parking must be in the field parking lot or the bus/oversized vehicle parking area. If you do not want to park your vehicle in the field or that portion of the road, you can use the pubic parking area in the town of Husum, 1 mile south of the venue.